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Administration / Secretarial

 
70%
PERSONAL EXECUTIVE ASSISTANT TO THE DEPUTY DIRECTOR
ICT, Zimbabwe
Ref
17327
Oct
12
The role provides critical support to the DEPUTY DIRECTOR and the Senior Management Team and undertakes administrative functions to ensure that the Operational activities of the Authority are carried out effectively and efficiently. The responsibilities of this role extend beyond that of a Personal Assistant or secretary & including direct supervision of 7 Directorates. Initial CVs sent to client and two candidates have been interviewed.
Applications Invited Candidate Search In Progress Shortlist Sent to Client Interviews In Progress - 1st Set Job Offer Pending
 
Number of Hits: 438 Short Listed Candidates: 13 Candidates Interviewed: 2 70% Complete
Reporting Structure 
Reporting ToDeputy Director
Supervision OfDeputy Directors Office
Interacts WithDirectorates/Board or Ministry
  
Job Description
  1. Day to day management of the Deputy directors diary and meeting schedulein liaison with the Directors Personal Assistant
  2. Coordinating the schedule of the Deputy Director prioritizing functions and appointments, ensuring that meetings, deadlines, presentations and other duties of the Deputy Director are carried out seamlessly
  3. Arranging Management meetings (including client meetings)and minuting where required
  4. Setting up Strategic Planning meetings and coordinating all meetings in support of team efficiency
  5. Preparing a Dash Board of performance targets for all Directorates and keeping it updated
  6. Providing direct support for the Senior Management team as required, particularly in meeting business planning targets
  7. Supporting the Deputy Director to prepare information for presentations, media interviews or such information as may be requested by the Director , Board or Ministry from time to time.
  8. Updating the Deputy Director on key organizational issues when he is out of the office
  
Candidate Specification 
Experience5 years
Education LevelDegree
QualificationsHND or degree in Business Administration or equivalent / National Diploma in Secretarial Studies
SoftwareMS Office
EquipmentPC
  
Knowledge OfExperience of workingat Executive Assistant levelwith senior managementand senior level Stakeholders
Skills ToExcellent social skills, able to operate with diplomacy, tact and empathy/Exceptional attention to detail and effective communication
Ability ToManage complex and highly confidential information / Manage tight deadlines
Personalityhigh level of maturity/honest and trustworthy/respectful/flexible
Other
  
Organisation 
IndustryICT
CultureProfessional
Gender ProfileMixed
Age ProfileBetween 30 and 45 years of age
  
Terms And Conditions 
EmploymentContract
Location, Zimbabwe
RemunerationNegotiable
 

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