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Administration / Secretarial

Transport and Logistics , Harare , Zimbabwe
Our client, a long established,successful regional player in the transport industry, is looking for a mature, organised administrator who can ensure a smooth petty cash Administration function that optimises operational efficiencies as far as access to and accountability for all cash transactions. Candidates must have experience in cash handling looking after sizeable amounts of money at a time. An initial set of CV's has been sent to the client for review, there is someone in the role on a temp basis but the client is looking for a longer term solution
Applications Invited Candidate Search In Progress Shortlist Sent to Client Interviews In Progress - 1st Set Job Offer Pending
Number of Hits: 738 Short Listed Candidates: 11 Candidates Interviewed: 2 70% Complete
Reporting Structure 
Reporting ToDepot Manager
Supervision OfPermits clerk
Interacts WithVarious company departments
Job Description
  1. Cash withdrawals - Receives instructions from Accounts Department on cash to be drawn showing bank to withdraw from and amount and proceeds to withdraw the cash.Scans the withdrawal slip and emails to Accounts for proof of withdrawal
  2. Petty cash issues - compile cash projection for toll fees, fuel, subs and loading fees with fleet managers
  3. Manage petty cash across administration, operations and workshop departments, reconcile monthly issues to HQ ledger and Check and reconcile all Harare Depot cash issues
  4. Receipting and banking
  5. Control and management of CD3 forms
  6. Control of numbered stationery and manuel orders
  7. Manage all vehicle licensing and permits
Candidate Specification 
Experience5 years
Education LevelDiploma Level
QualificationsAccountancy, Administration or other Business Management related field.
SoftwareMS Office (excel) and in house software
Knowledge OfTransport industry
Skills ToWork without constant supervision.
Ability ToCommunicate well on all levels and plan effectively
PersonalityOrganised, Friendly and willing to assist where needed
IndustryTransport and Logistics
CulturePractical Deadline driven
Gender ProfileMixed
Age ProfileBetween 30 and 55 years of age
Terms And Conditions 
LocationHarare , Zimbabwe

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