Job - ADMINISTRATION ASSISTANT
ADMINISTRATION ASSISTANT
NGO, Harare, Zimbabwe

An international NGO is seeking an Administrative Assistant for a full-time position, for their Zimbabwe Office. You will work under the supervision of the Country Program Director and work closely with the Finance & Admin Officer together with other staff. You must be a master multi-tasker with excellent communication skills. You should be able to assist management, staff and all visitors to the organisation by handling office tasks, providing professional assistance via phone and e-mail, making reservations or travel arrangements and manage the office's Petty Cash Fund. Applications are invited.

Position Published
11 Jan 2019
Applications Invited
481 Applications
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11 Jan
22627
481 Applications
Job Specification
Reporting Structure
Reporting To
Country Program Director
Supervision Of
N/A
Interacts With
Clients / Staff
Job Description
Handling office tasks, such as filing and setting up for meetings
Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
Scheduling and coordinating meetings, events and other similar activities
Support office staff and executives with general operational tasks; perform general bookkeeping duties
Mange the Petty Cash Fund of the Office and generate monthly Petty Cash reports
Monitor and maintain office equipment; repair or replace malfunctioning equipment and hire technicians when required
Monitor office supplies; order and re-stock as needed
Cleaning of all offices, office furniture and floors
Ensure office is kept clean and organized at all times
Candidate Specification
Experience
1 years
Education Level
Diploma Level
Qualifications
Diploma or relevant qualifications in related field
Software
MS Office - Must be computer literate
Equipment
PC
Knowledge Of
Administration duties
Skills To
Multi Task and Communicate Effectively
Ability To
Execute assigned duties
Personality
Hard Working / Passionate / Committed
Other
Must have a clean class 4 drivers license
Organisation
Industry
NGO
Culture
Professional
Gender Profile
Mixed
Age Profile
Between 24 and 35 years of age
Terms And Conditions
Employment
Permanent
Location
Harare, Zimbabwe
Remuneration
Negotiable
This job requires that you fulfill the below prerequisites:
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